Systems Administrator & Tech Advisor
Role Summary
The Systems Administrator supports Formed Through Fire Ministry by researching, learning, and organizing the digital systems and tools used across the ministry. This role focuses on understanding system capabilities, improving efficiency, and providing clear recommendations to leadership.
This is an exploratory and support role, not a decision-making or leadership rol
Primary Responsibilities
Systems & Platforms
Learn and explore Google Workspace for Nonprofits, including:
account structure and permissions
shared drives and organization
available nonprofit tools and benefits
integrations (Google Ads, etc.)
Research and summarize how ministry systems can be used effectively
Productivity & Project Tools
Explore tools such as:
Trello or similar project/task management platforms
productivity or workflow tools that could support ministry operations
Test basic use cases and report findings to leadershi
Tech Support & Troubleshooting
Help with setup and support for platforms like Google Meet, Notion, Canva, and other ministry tools
Troubleshoot issues with video/audio, documents, or login access
Assist team members with basic tech issues during Bible studies or meetings
Digital Tools & Resource Creation
Help test or recommend new tools (like timers, graphic apps, digital planners)
Identify practical ways Design & Media Tools could support ministry needs (graphics, templates, workflows)
Documentation & Recommendations
Create simple summaries or guides outlining:
what tools do
how they might be used
pros/cons or limitations
Bring recommendations to leadership for approval before any implementation
Role Boundaries
The Systems Administrator:
does not implement new systems without approval
does not make decisions about ministry direction
does not change workflows independently
does not train others unless requested
All changes require leadership approval
Ideal Skills / Fit
Comfortable learning new technology
Curious and detail-oriented
Organized thinker
Able to explain technical information simply
Patient with exploration and testing
Willing to work behind the scene
Impact of This Role
The Systems Administrator plays a critical behind-the-scenes role in supporting the health and sustainability of Formed Through Fire Ministry.
The impact of this role includes:
reducing cognitive and administrative load on leadership
increasing clarity around how ministry systems function and connect
preventing inefficiency, duplication, and tool sprawl
enabling better stewardship of time, energy, and resources
helping the ministry grow in an organized, sustainable way
By understanding and documenting system capabilities, this role empowers leadership to make informed decisions without being overwhelmed by technical details.
This role supports the ministry’s mission by ensuring that systems serve people — not the other way around.
