Ministry Scheduling & Project Coordination Assistant

Role Summary

The Ministry Scheduling & Project Coordination Assistant supports the day-to-day organization and visibility of Formed Through Fire Ministry events and studies. This role focuses on maintaining schedules, posting updates, and helping projects move steadily forward in a simple, structured way.

This is a support role with clearly defined tasks, designed for women who desire to serve in a practical way without taking on leadership responsibility or heavy time commitments

Primary Responsibilities

Event & Schedule Operations

• Set up event invites on Facebook (using content provided)

• Add events to the website and keep the events page current

• Set up Zoom calls as directed

• Maintain and update the ministry Google Calendar

• Post the Weekly Ministry Schedule (graphic + caption) to:

• Facebook Page

• Facebook Group

• Add ministry updates or important Facebook posts to the website as directed

Study & Project Flow Support

• Help leaders keep studies on track by:

• Checking deadlines

• Sending reminders when needed

• Noting progress

• Track project progress in a simple list or board:

• Planned

• In Progress

• Needs Review

• Published

• Update Guides or Featured sections so active studies and resources remain easy to find

• Organize files and resources (studies, graphics, documents) into clearly labeled folders and keep the most current version accessible

Ideal Fit

• Organized and detail-oriented

• Comfortable with digital platforms (Facebook, Zoom, Google tools, website backend)

• Enjoys checklists, tracking, and keeping things current

• Reliable and consistent

• Appreciates clear structure and limited scope

Impact

This role helps protect clarity and momentum within the ministry by ensuring events are visible, projects stay organized, and resources remain accessible. By handling practical coordination tasks, this role allows leaders to focus on teaching, discipleship, and vision.