FTF Volunteer Ministry Administrative Assistant Needed!
Role Purpose
The Ministry Administrative Assistant provides behind-the-scenes administrative and operational support for Formed Through Fire Ministry. This role helps keep ministry information, systems, records, projects, and administrative responsibilities organized so leadership and ministry teams can focus on their primary areas of service.
This role exists to bring organization, consistency, and follow-through to the ministry’s day-to-day operations by helping manage digital systems, maintain records and documents, complete research, support leadership, and assist with the administrative needs of ministry programs and events.
Role Responsibilities
Google Workspace & Digital Systems
Help manage and organize Google Workspace, including Drive, Docs, Sheets, Forms, Calendar, Chat, and shared ministry resources.
Create folders, documents, spreadsheets, forms, trackers, and other administrative resources as needed.
Learn unfamiliar programs or technology independently when the ministry begins using a new tool.
Check and organize the ministry’s shared email inbox.
Records, Documents & Information Management
Keep ministry forms, policies, procedures, handbooks, applications, and administrative documents organized and current.
Update documents when ministry information, leadership roles, programs, or procedures change.
Organize completed forms, submissions, applications, meeting information, and other ministry records.
Research & Information Gathering
Complete research assignments for ministry projects, programs, resources, grants, funding opportunities, regulations, certifications, partnerships, vendors, or other operational needs.
Gather information from multiple reliable sources and organize findings into something leadership can easily use.
Keep track of sources, links, contacts, and follow-up information related to research.
Team & Leadership Support
Provide administrative support to Miranda and Jamie and help carry out leadership decisions as needed.
Help distribute information, documents, reminders, and resources to the appropriate ministry team members.
Assist with scheduling team meetings, ministry events, or other appointments when needed.
Help prepare agendas, notes, documents, resources, or follow-up items for meetings.
Programs, Events & Ministry Operations
Help set up and organize registration forms, participant information, schedules, resource folders, attendance records, certificates, or other program materials.
Keep track of deadlines, recurring administrative needs, and upcoming ministry activities.
Volunteer Ideal Fit
Highly organized and dependable.
Very comfortable with technology and online tools.
Able and willing to independently learn unfamiliar programs.
Comfortable working within Google Workspace and other digital systems.
Able to receive an assignment, determine the necessary steps, and carry it through to completion.
Strong research and information-organizing skills.
Enjoys working behind the scenes and helping systems run smoothly.
Takes initiative and notices administrative needs rather than waiting to be directed through every individual step.
Role Impact in Ministry
The Ministry Administrative Assistant helps create the organizational backbone that allows Formed Through Fire Ministry to operate effectively.
By stewarding administrative responsibilities well, this role:
Reduces the administrative load carried by ministry leadership.
Keeps important information, documents, and responsibilities from becoming lost or overlooked.
Creates more consistent and organized ministry systems.
Helps projects and administrative assignments move from idea to completion.
Gives ministers and leaders more time to focus on teaching, discipleship, pastoral care, and their primary ministry responsibilities.
Brings greater clarity, follow-through, and stability to the ministry’s day-to-day operations.
Interested in Serving With FTF Ministry?
If this role sounds like a good fit for your skills, interests, and the way you enjoy serving, we would love to learn more about you! Please complete our Formed Through Fire Ministry Interest Form below:
After we receive your form, Miranda and Jamie will create a group chat with you through Facebook Messenger so we can connect, answer any initial questions, and coordinate a time that works for everyone. From there, we will schedule a Zoom meeting with you to talk more about Formed Through Fire Ministry, the Ministry Administrative Assistant role, what serving with our team looks like, and give all of us an opportunity to get to know one another and determine whether the role is a good fit! We will meet with all who are interested and pray about who to select.
